Is
the Youth Board involved in Outcome Programs?
YES!!! The Youth Board would certainly be responsible for support
of the Outcome Program. This includes development of the educational
plan through interpretation. HOWEVER, after the issues are prioritized
you may decide to utilize a smaller task force or coalition to
provide the educational support. This is part of the FLEXIBILITY
that you have with any Youth Board or Program Area Committee.
Also, remember that the Youth Board can be involved in Output
Plans or other educational programs deemed appropriate. So, this
means they are not limited to just the outcome program.
Does
the activity the Youth Board provide leadership to have to be educational?
Remember
that one additional role to the Youth Board is that they would
“sponsor” at least one annual event for a county.
This is in addition to the support the Youth Board is providing
to the County Extension Agent associated with youth educational
programming. So, the answer to this question is NO. The Youth
Board may decide to develop a community wide cleanup day that
is community service oriented instead of directly educational.
Another example could be a relief rally for Hurricane Katrina
victims. The key is that this educational activity has a positive
impact on the county/community.
Do
we have to have an annual recognition event for all volunteers?
As a direct
result of the time value of volunteers and the diversity of roles
volunteers play in our agency, there is no longer a requirement
to have an annual volunteer banquet to recognize all Texas Extension
volunteers in the county. You may be more inclined to recognize
volunteers within groups instead of one annual meeting to recognize
them all.
However,
also keep in mind that recognizing volunteers is an essential
component to volunteer management. So, please ensure that you
are recognizing these individuals in some capacity. It just does
not have to be at annual banquet involving all volunteers.
When
can we transition to the new LAB, PACs and YBs?
The official
transition should take place in the fall of 2006. If you would
like to transition before fall 2006, feel free to do so.
Do
TEEA councils and clubs have to be chartered? If so, has this been
communicated to the state board and district directors?
No, they
do not have to be chartered because they have a Memorandum of
Agreement with Texas AgriLife Extension Service.
Do
our FCS and/or BLT committees have to be chartered?
No, LAB’s,
PAC’s and YB’s as a part of the grassroots program
development process do not have to be chartered.
Will
the Lubbock County Parenting Coalition need to be chartered?
No they are
considered a task force as a part of the grassroots county program
development process.
Will
TEEA have to be chartered/financial accountability training?
No, they
have a memorandum of agreement with Texas AgriLife Extension Service.
Yes, they should be trainined regarding Best Practices for Financial
Accountability.
Do
LABs, PACs, YBs, task forces, coalitions, etc. have to be chartered?
No, LAB’s,
PAC’s and YB’s as a part of the grassroots program
development process do not have to be chartered.
Adult
Leaders – What can we do to prevent an undesirable leader
from being involved in the program? Not
everyone has a criminal background that is a detriment to the program.
That depends
on what is meant by undesirable? You can’t prevent someone
from being a 4-H volunteer because you have personality problems
with them. All volunteers must apply and be accepted into the
program. They must be notified of the standards of behavior that
is expected from a 4-H volunteer. If they do not adhere to these
standards, the procedures outlined to dismiss them are in the
Texas 4-H Rules and Guidelines, section B.5, B.6, and B.7
How
do you manage risk when parents don’t pick their children
up on time after meetings and you are left alone with their children?
Starting
and ending times should be announced in writing and communicated
ahead of time for all events and activities. Parents should know
that their kids are not the responsibility of the event coordinators
after that time. Parents should not expect staff to transport
youth unless agreed upon in advance.
Basic management
tools would be to never leave a child unattended at the event
site. In addition, Extension faculty could carry a membership
guide/notebook with all family contact information, thus preparing
them to contact a no show. Emergency contact information could
also be obtained from families, for contact in this situation
or other moments of emergency.
Transporting
4-Hers – limited $$$ liability per accident – Is there
any insurance you can take that will not bankrupt you?
If a County
Extension Agent is transporting a youth in the course and scope
of their job and not negligent, the Texas Tort Laws will protect
them as a state employee. If an agent is negligent, Texas Tort
will not apply and their home owners policy will apply.
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